LightFair 2021 trade show dates are Wednesday-Friday, October 27-29. The hours will be 9 am – 6 pm (Wed-Thu) and 9 am – 1 pm (Fri). The conference is rescheduled for Monday-Friday, October 25-29.
Look for an automated email from LightFair’s show management platform, Map Your Show (MYS) requesting you to log in and sign the new 2021 contract amendment. Log in to MYS using your credentials and follow the steps to accept and sign the amendment. The amendment addresses the new show dates and includes the new “Ease of Mind” cancellation policy for LightFair 2021. Current exhibitors are requested to sign the amendment by Friday, November 20, 2020.
In short, this is a provision that protects your investment in LightFair and offers a full refund if the 2021 show were to be canceled due to the current pandemic. The existing LIGHTFAIR 2021 EXHIBIT SPACE RENTAL AGREEMENT specifies that exhibitors will be refunded a proportionate share of their Space Rental Amount received which remains after deducting expenses incurred by Owner and reasonable compensation to Owner. However, LightFair recognizes that some exhibitors may be reluctant to participate in the October 2021 show without knowing their financial liability to LightFair should there be an event cancellation as a result of the ongoing pandemic. Therefore, the amendment to the contract stipulates: “Notwithstanding anything to the contrary set forth in the Agreement, in the event Owner cancels the Show in its entirety as a result of COVID-19 or considerations arising therefrom, Owner hereby agrees to provide Exhibitor a full refund of all monies, including deposits, paid by Exhibitor to Owner for LightFair 2021."
Yes, to ensure minimal disruption to exhibitors’ plans, LightFair was able to secure dates that provided the same exhibit halls so the floor plan will be the same. To retain your current booth location, you must log in to Map Your Show to accept the 2021 contract amendment by Friday, November 20.
Booth change requests must be received by Friday, November 20, and will be addressed after Monday, November 30 in order of Priority Points. Click here to access the booth change request form and submit to firstname.lastname@example.org. Please note, downsize requests must be received by November 20 to avoid the downsize fees as stipulated in the 2021 Contract Terms & Conditions. Booth Change Request Form
Yes, 50% of the company’s total invoice will now be due December 4, 2020. The final 50% of the total invoice will be required by April 16, 2021.
Please send an email to email@example.com to obtain the Refund Request Form. Please note, requests for funds to roll over to the 2022 show in Las Vegas or to be fully refunded must be received by Friday, November 20.
Refunds will be processed within 10 business days following receipt of the emailed request.
In accordance with LightFair’s written policy, manufacturers that exhibited in 2019 but not 2021, will retain their priority points for another year but will not receive an appointment for Round 1 of 2022 Space Selection. A manufacturer that does not exhibit for TWO CONSECUTIVE YEARS (now 2019 and 2021) will forfeit all previously earned Priority Points.
Exhibitors who have made reservations through onPeak, LightFair’s official housing vendor, will be rebooked at their current hotel for the new October dates. If you have questions, please contact onPeak via email firstname.lastname@example.org.
Available sponsorships for current exhibitors can be viewed and requested online by clicking here. Sponsorships are available on a first-come, first-served basis. Please note, the 10% discount will be offered until December 18.
Please notify email@example.com as soon as possible so we can get the updated contact set up in the Map Your Show system and for access to the Exhibitor Resource Center.
Safeguarding the health and safety of our exhibitors, attendees, vendors and staff is paramount to LightFair and was the catalyst behind our creation of the “Safer Floor. Safer Show.” guidelines. However, amidst the ongoing concerns surrounding the COVID-19 pandemic, and after having extensive conversations with many of our stakeholders, the Javits Center and other leaders in the trade show industry, we concluded that the five additional months of recovery time provided by rescheduling the show to October would alleviate the majority of our stakeholders’ apprehensions. Coupled with the new “Ease of Mind” cancelation policy in the AMENDMENT TO LIGHTFAIR 2021 EXHIBIT SPACE RENTAL AGREEMENT, we are confident that manufacturers will be optimistic and excited to exhibit during LightFair’s new October 2021 dates. We believe the move will attract a larger audience with greater comfort levels in attending an in-person event.
Las Vegas Convention Center
Las Vegas, NV USA
Conference schedule will be announced in January 2020.